m62 http://www.m62.net PowerPoint Design. PowerPoint Presentation Evolution Wed, 06 Aug 2014 13:00:27 +0000 en-US hourly 1 http://wordpress.org/?v=3.9.1 How Can I Control my Nerves when Presenting?http://www.m62.net/presentation-skills/presentation-tips/how-can-i-control-my-nerves-when-presenting/ http://www.m62.net/presentation-skills/presentation-tips/how-can-i-control-my-nerves-when-presenting/#comments Wed, 06 Aug 2014 13:00:27 +0000 http://www.m62.net/?p=14957 website_nervousThis is the first question we get from a lot of presenters.
The vast majority of speakers and presenters suffer from nerves (we’re only human, after all!), and believe that this nervousness negatively impacts their performance. But we always over-estimate the extent to which our audience notices our nerves. And minor pauses and slip-ups that seem painfully obvious to us will largely go overlooked by the audience.

So the first thing, as difficult as it may be, is to stop caring so much. You’re not going to say everything 100% perfectly. Even seasoned presenters never do that. What is important is how you continue after a mistake. Remember: your audience do not have a copy of your script. If you say the wrong thing, they won’t know unless you tell them. So if something doesn’t come out the way you expected it to, just carry on. In 99% of cases, no one will even notice.

Of course, the easiest way to improve your confidence beforehand is to really ensure that you know your content. If you know your key messages back to front, have confidence in your slide deck and materials, and have rehearsed several times so that you always know what is supposed to be coming next, you’ll naturally feel more confident in your ability to deliver your message effectively. And in turn, if you suffer from a moment of panic and forget what you’re supposed to be doing next, knowing your content inside-out will allow you to recover much more quickly. There really is no substitute for sufficient rehearsal.

Finally, don’t focus too much on minor details. Too many presenter coaches stress the importance of tone of voice, body language, and speed of delivery as the things to focus on when delivering a presentation. And yes, these are nice things to fine-tune when you’ve got your content and delivery down pat, but in reality, they don’t have much of an impact on whether or not your presentation will achieve its objectives. And in fact, focusing too much on these things can have negative results. We’ve seen presenters who get so stressed over controlling the way their voice sounds that they work themselves into a nervous frenzy and miss important pieces of content.
It’s far, far better to maybe speak that little bit too quickly and stress the wrong word every now and then, but to have a firm grasp of your content and to be able to deliver that content comfortably and persuasively.

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How long should I spend talking about each slide?http://www.m62.net/presentation-skills/presentation-tips/how-long-should-i-spend-talking-about-each-slide/ http://www.m62.net/presentation-skills/presentation-tips/how-long-should-i-spend-talking-about-each-slide/#comments Wed, 30 Jul 2014 13:20:17 +0000 http://www.m62.net/?p=14965 website_timeMany presenters ask us this. But like so many other things to do with presentations, it completely varies depending on the slide, the allotted time, and the presentation content itself.

Some slides will only take a few seconds to get through, and others will take much longer than you’d expect. Quotation slides look like they’re going to be really quick, but explaining the situation and relationship can take longer than you think. Whereas some slides, whilst being a completely new slide technically in the deck, will have been split purely for animation purposes and so will only take a few seconds to present.

A far better way to judge timing is by presentation section. Your presentation should be split into five sections plus introduction and conclusion. As mentioned previously, in order to maximise audience engagement levels, you should shape your presentation around your audience’s attention span. If you can choose the length of your presentation, the optimum is twenty minutes. Allow five minutes for the introduction and conclusion. You should then divide time equally between the remaining sections, allowing around three minutes for each part.

Practise each section as a whole; don’t think in terms of individual slides. You should know what happens on each click and what you are going to say. Use moving to a different value proposition section as an indicator of time, and keep an eye on this rather than on each slide.

In most cases, it should average out that you’re spending about a minute on each slide. If you find yourself going over this by a considerable amount, try cutting down your talking time. Be brief. Strange as it may sound, your audience probably won’t enjoy listening to you talk for hours. Keep it to the point, work with your visuals, and be as succinct as possible. Far better to finish early and allow yourself time to take questions, than to overrun and mess up everyone’s schedule for the rest of the day.

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What Gestures Should I Use?http://www.m62.net/presentation-skills/presentation-tips/what-gestures-should-i-use/ http://www.m62.net/presentation-skills/presentation-tips/what-gestures-should-i-use/#comments Fri, 18 Jul 2014 13:35:50 +0000 http://www.m62.net/?p=14949 hand gesturesMany presenters ask what gestures they should use and how they can use body language to persuade their audience of their proposal.

But actually, the key thing to remember with gestures is: Don’t overthink them too much.

Gestures work far better when they’re natural, and in keeping with the presentation. Exaggerated theatrical gestures are not only unnecessary and impractical, but they can actually leave a presenter looking a little bit ridiculous. And if there’s one thing that can harm a presenter’s credibility, it’s the audience thinking he or she looks ridiculous.

So what type of gestures do work well?

The best way to use gestures is to interact with your visuals, to bring your content to life. Don’t rehearse unnatural movements that involve you standing and looking at your audience. You want to draw the audience’s attention to the charts, images and diagrams that your designers have put so much time and effort into making effective. Point to things as you talk about them. If something on screen grows, echo this growth with your hands. If an object moves from one side of the screen to another, follow its movement. If you want to emphasise a particular figure, use a hand to underline it.

Pointing at the audience can work when it feels appropriate, but don’t overdo it. If you find yourself frequently pointing at those you are pitching to, you may be working too hard. Similarly, don’t point to yourself – you shouldn’t be talking about yourself or your company anyway! A sales presentation is about what you can offer your prospect. Audience members don’t care about you; they care about what you can offer them – which is outlined in the proof points on your visuals.

In sum: Be natural and focus on your content. You’ll find yourself making the most effective gestures without even trying.

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Presenting to a New Audiencehttp://www.m62.net/presentation-theory/presentation-best-practice/presenting-to-a-new-audience/ http://www.m62.net/presentation-theory/presentation-best-practice/presenting-to-a-new-audience/#comments Tue, 01 Jul 2014 13:14:37 +0000 http://www.m62.net/?p=14953 website_meetingPresenting to a New Audience

It can be daunting, if you’re used to delivering to the same audience frequently, to suddenly be told you’ve got to present to an entirely new one. You’re used to your audience; they may even be your own internal team. You know what they want, you know what they expect, and you know how to get them to do what you want them to do. You’re all comfortable with the situation, and everyone gets something positive out of the presentation. But what do you do if you’re suddenly asked to present to a completely different audience? Maybe you’ve moved teams; maybe you’ve been promoted; maybe you’ve been suddenly asked to deliver the company presentation externally. Whatever it is, suddenly you’re way out of your comfort zone, and you realise with an impending sense of dread that you have no idea what this audience will appreciate. So where do you start? How can you go about impressing an audience you don’t know?

Obtaining Information

The first thing to do is find out as much as you possibly can about your audience. Do you know who’ll be in the room? Are they all from the same company or industry? What concerns do they have? Has anything relevant been in the news recently? Generally, whoever set up the presentation will be happy to help. If they’ve arranged this for you, they’ll want the presentation to go well for both parties. In fact, in some situations, they’ll probably be almost as nervous as you about its success. If you’re presenting at a conference, ask the event organiser to give you a breakdown of the demographic. Who are they expecting to attend? Who else is presenting? What sort of information do they want to receive? What types of talks have been successful in the past? Any information they can give you will be useful, and will enable you to tailor your content appropriately. In smaller settings, you should be able to get your hands on even more information. In a sales setting, your champion will be able to tell you about the decision maker. They’ll want you to impress– they’ve arranged the meeting, after all – so they should be happy to help you in any way they can. If you’re presenting internally, speak to whoever arranged the meeting to see what exactly is expected of you. It’s in everyone’s best interests for you to do well, so you shouldn’t meet much resistance.

Achieving Objectives

Now think about your presentation objectives. What do you want your audience to do and think at the end of your presentation? Maybe you’re delivering a training presentation, and want them to remember some key points that they need to be legally compliant with workplace regulations. Maybe it’s your first meeting with a new prospect, and they want to hear your pitch before you take conversations further. Whatever the situation, there’ll be specific things you want to achieve with your presentation, and you absolutely must take these into consideration when you begin planning.

Relevancy

Use the information you obtained from your research to make your key messages relevant to them. Has your prospect’s competitor just gone suffered a legal setback? Show how your solution is legally compliant. Do your trainees need a certain qualification in order to progress to the next level of their career? Explain how the points you address will benefit them as they progress up the career ladder. Even simple things like mentioning the names of key audience members – particularly if you really want them to pay attention – can have a positive impact on their engagement levels. If you’re presenting to one company, use their logo on your slides to reinforce your message. Really, you can’t be too relevant, and the more information you have, the better. And then, of course, make sure you make the most of that information. Knowledge is power. Use it.

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How can I prepare a presentation at the last minute?http://www.m62.net/presentation-theory/presentation-best-practice/how-can-i-prepare-a-presentation-at-the-last-minute/ http://www.m62.net/presentation-theory/presentation-best-practice/how-can-i-prepare-a-presentation-at-the-last-minute/#comments Fri, 27 Jun 2014 13:03:49 +0000 http://www.m62.net/?p=14962 website_stressedI’ve been asked to deliver a presentation tomorrow – what should I do?

In an ideal world, you’d always be given plenty of time to prepare, and able to dedicate the recommended weeks to finalising messaging and visualisation. But everybody knows that this isn’t always the case. So what do you do if you’ve had a presentation dropped on you last minute?

First, check the timing and arrangements. Don’t assume that you have an hour slot. If you’re at a conference, what’s the overall topic? What’s the keynote? Who’s before you and after you? All of these things can impact the way you approach the presentation.
When you do move on to your presentation itself, always start at the beginning – with your objectives. What do you want to achieve with your presentation? What do you want your presentation to do and think?

Then work out what your key points will be to help them do and think these things. These will be your key messages – so make sure you focus on them.

Find material to support your messages. Wherever possible, use existing presentation slides. You can adapt text fairly easily before needing to request help from an expert designer. If you have to create a new slide from scratch, use a template. It will make it infinitely easier to create a uniform design.

If at all possible, have a designer look over it. No matter how proficient you are with PowerPoint, you will invariably miss things that an experienced designer would wince at straight away.

Rehearse. Even if you have delivered this presentation before, you’ll have made some slight adaptions. Rehearse and make sure that you are comfortable with these. Check that you know everyone’s names. Check what you know about your audience. Can you make specific references in your presentation that will resonate with them? Practise these and check timing.

Nothing can substitute time and full preparation, but when time is short, these are the most effective things you can do to get the results you want.

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Communicating through a Language Barrierhttp://www.m62.net/presentation-skills/presentation-tips/communicating-through-a-language-barrier/ http://www.m62.net/presentation-skills/presentation-tips/communicating-through-a-language-barrier/#comments Wed, 25 Jun 2014 13:07:12 +0000 http://www.m62.net/?p=14942 website_confused audienceWhat do you do if you’re presenting to a foreign audience?

Sometimes, a language barrier can get in the way. Even if you both technically speak the same language, you can struggle.

Language is the single biggest barrier to communication in any presentation. Even when two people speak the same language, differences in perceived meaning can be huge. And of course, the difficulties are even more pronounced when you and your audiences have different first languages.

Someone who is speaking your language as a second language will struggle even more than others to understand unusual vocabulary and jargon, or words used out of familiar context. Even someone with a different accent to you would struggle. And of course, someone from the same background as you would also struggle with unfamiliar vocabulary. So a language barrier can take many different forms – before you even take into account communicating in an actual different language.

So how can you overcome potential language barrier difficulties?

1. Simplify language. Avoid jargon unless absolutely necessary – and if it is, explain it. Don’t use colloquialisms that non-native speakers will struggle to understand. Don’t use fancy words to try and impress. You won’t.

Also, as difficult as some of you might find it, try to avoid all but the simplest of jokes – it can be difficult to successfully get these across at the best of times, let alone in another language. Keep your vocabulary simple and your audience will find it far easier to stay focused and get to grips with your main points.

2. Speak slowly, clearly, and ‘chunk’ your sentences. If your audience is speaking English as a second language and you suspect they might struggle to understand you, pause after phrases to give them a chance to register what you’ve just said. Slow down your speaking – even more than you would in a normal presentation. It may feel unnatural, but your audience will find it hugely beneficial.

3. Use visuals. Visuals can have such a huge impact on understanding and recall when everyone is comfortable with the language you are using – just think how useful they can be when comprehension is already an issue. Keep the same pattern going with your visuals throughout and your audience will be able to use it as visual cues as to what you mean – meaning they can focus on the key points you want them to remember.

4. Use gestures. Honestly, it’s amazing just what a difference a few gestures can make. If you’ve ever travelled to a country in which you do not speak to a word of the language, you will have experienced firsthand just how far a few gestures can go towards you getting a hot coffee and a sandwich. While some gestures are native to specific regions and can mean different things in different parts of the world, instinctive gestures – even things as simple as pointing – can get your point across simply with minimum fuss.

5. Ask questions. The only true way to know whether someone has understood something is to ask them about it. And this does not mean asking them, “Do you understand?” – because invariably the answer will be ‘yes’, whether or not they have any clue as to what you are discussing. Ask them specific questions that require specific answers and you will be able to tell whether or not they are on the same track as you. If not, go back and repeat things they are unclear of. If yes, well, great!
If you use these techniques, you’ll be surprised at just how easy it is to get your point across through a language barrier. And you may find that they help in your everyday presenting too.

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Thoughts, feelings and physiologyhttp://www.m62.net/presentation-skills/speakers-corner/thoughts-feelings-and-physiology/ http://www.m62.net/presentation-skills/speakers-corner/thoughts-feelings-and-physiology/#comments Mon, 16 Dec 2013 11:37:08 +0000 http://www.m62.net/?p=14892 chas-williams-speakers-cornerThe most frequently asked question I have been asked countless times by presenters is, ‘How can I be more confident when presenting?’ No matter how much effort is devoted to rehearsing a presentation, many presenters still fret about what will happen to them the moment they start to present. The stress that so many put themselves under leads to increased cortisol levels. This steroid hormone, produced in response to stress, is responsible for activating the body’s “fight or flight” reaction. And when you are presenting, ‘flight’ is not an option!

So how can you prepare to manage the anxiety and increase your confidence level? I always advocate a few simple tips. First of all, know every ‘click’ in the presentation. Click through the slides in silence, several times. And when preparing to rehearse your delivery, resist the temptation to write every word you are going to say. Trying to remember a script and be word perfect is hugely counter-productive, and time consuming; and only increases stress levels even more! For decades presenters have been aware that it is not what you say, it’s how you say it. Instead, your energy will be better focused on being pitch perfect. The trick here is to have clear in your mind as to what is the over-arching point on each slide you want your audience to understand and why.

From this approach to rehearsals, you can then create your own story that is empathic to the audience. This will be beneficial to boosting your confidence. Story-telling will increase the retention levels of your audience – see Speakers Corner article ‘Mind to Mind’.

As you start to feel more comfortable and confident with your rehearsal, record a video of your presentation delivery. And when you review it, do it without the sound track. And then look at the most important thing, your posture. Your presence, not only affects how your audience sees you, it actually affects how you see yourself. Perception is reality. Posture is the theme of an amazing presentation by social psychologist Amy Cuddy at a ‘Ted Talk’ conference titled, ‘Your body language shapes who you are.’

http://www.ted.com/talks/amy_cuddy_your_body_language_shapes_who_you_are.html

Many years ago, a media consultant gave me a tip just before I presented to over 300 people. He said, ‘The last thing you do before going on stage is to go to the bathroom and look at yourself in the mirror.’ And I pass that advice on to you. So next time, go to the bathroom, look in the mirror and strike a pose of the presence you want to make in your presentation. The old adage of presentation is everything has never been more true.

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5 Ways Teaching is a lot like presentinghttp://www.m62.net/presentation-theory/5-ways-teaching-is-a-lot-like-presenting/ http://www.m62.net/presentation-theory/5-ways-teaching-is-a-lot-like-presenting/#comments Wed, 04 Dec 2013 15:02:40 +0000 http://www.m62.net/?p=14879 I would take a guess that the vast majority of you have been students at some point in your lives. You might have attended school, college; maybe even university. And so the similarities between being a student in a classroom and being an audience member in a presentation can’t have escaped you entirely.

If you’ve ever actually taught, you’ll realise that there are certain things a teacher should do that are very similar to the things a presenter should do. And this doesn’t just apply to training presentations: they are just as important for sales presentations too.

1. Keep it relevant.
As we’ve said time and again, relevancy is crucial to audience engagement. If your audience can’t see how what you’re saying applies to them, they will fail to pay attention. And the same is true when you’re teaching. No matter the age or ability of your students, if you don’t adapt the lesson to their needs and interests, you’re not going to get through. Show them how what you’re teaching will be applicable in the real world, or draw comparisons with things they’re interested in. Similarly in a presentation, ensure your audience understand how what you’re telling them will benefit them. Don’t expect exactly the same lesson to work as well with different classes, or the same presentation to work with different audiences. It won’t.

2. Keep your language simple.
When you’re trying to introduce students to a new topic, explaining it in words they don’t understand will not help them grasp the subject matter. This is especially true when teaching a foreign language, and business presentations that use vocabulary the audience is not familiar with can feel like they’re being delivered in a foreign language. If you start using technical jargon your audience is not familiar with, you’ll lose them in seconds. Keep your vocabulary simple, and get your point across in as straightforward a way as possible.

3. It’s all about the preparation.
When you’re teaching a lesson, just as when you’re delivering a presentation, you need to have done the groundwork. Planning a lesson involves taking your students’ needs into account, and adapting materials to suit their knowledge, experience, likes and dislikes. As any teacher will tell you, teachers work before the lesson; students work during it!

The same is true for presentations. The hard work comes beforehand. You could spend months honing your message and working on your slides. In fact, you should. Presentation content should be tailored to your audience, and your slides should be designed to maximise engagement and recall. Plus, of course, rehearsal time should be factored in. When you’re finally ready to present, the tough bit will be done. If you’ve prepared sufficiently, your presentation will be in a far better position to achieve your objectives.

4. Visuals count.
Shoddy boardwork that students can’t copy will not be remotely helpful in a lesson. Unappealing materials will not make them want to work harder. If you’re a tech-savvy teacher and use PowerPoint, overwhelming your students with too much information will intimidate them and not help their learning. In the same way, slides in a business meeting should be impressive, and engage your audience without containing too much information. Taking time to work on your slidedeck and any handouts will be hugely beneficial.

5. Repeat, repeat, repeat.
In a presentation, your key messages should be repeated throughout. In the same way, teachers need to ensure their students have a chance to refresh the things they have already learnt. New topics taught should be linked back to things already learnt, so students can build on previous knowledge. In the same way, effective presenters use repetition to ensure their key messages are remembered, and refer back to earlier stages of the presentation to ensure that the audience has fully assimilated the information. Repeat your key messages, and you’ll be far more successful at achieving your objectives.

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view62 Imaginary Case Studyhttp://www.m62.net/about-m62/m62-case-studies/view62-imaginary-case-study/ http://www.m62.net/about-m62/m62-case-studies/view62-imaginary-case-study/#comments Mon, 25 Nov 2013 13:54:34 +0000 http://www.m62.net/?p=13804 view62. Present everywhere.

It’s never been more important to your business to be able to beat the competition and bring in new business. You need to maximise your company’s exposure and not waste a single opportunity that comes your way. Can you rely upon yourself to deliver a consistent, enthusiastic, effective pitch time after time, day after day?

Meet Chris, hard working Senior Account Manager for a medium sized company in a highly competitive marketplace. Earlier today Chris pitched for new business to a company in Chicago, Illinois that had been on his radar for months. His delivery was perfect. The slides were perfect. The story was clear, clean and concise. He couldn’t have asked for it to go any better and the client are now in the process of reaching out to develop the relationship. In short; he nailed it.

Two minutes later and he made the same pitch to a company in Singapore. He showed no sign of fatigue, his delivery was perfect and the audience were so involved in the story he told that they were exchanging approving glances before the presentation had finished.

Five minutes after that he made the pitch again. This time he was on a commuter train in Auckland, New Zealand presenting to the CEO of a startup company he had never heard of. The CEO had sought Chris out after hearing on the social media grapevine just how good he was and, after seeing Chris’ pitch, immediately called his PA to arrange a call. Then he returned to reading the morning paper.

During all three of these successful pitches Chris, the hard working Senior Account Manager for a medium sized company in a highly competitive marketplace, was asleep in his flat in London dreaming about making more pitches (yes, Chris needs a break). He won’t be aware of the massive progress he’s made until he checks his office email tomorrow morning…

Imagine being able to leverage your time to create a pitch you’re completely proud of and immediately presenting it to the people you need to persuade without the inconvenience and expense of long distance travel.

This is the future of presenting to a global market: a supremely effective presentation which will work around the clock, around the planet to help you deliver your ideas with the measurable consistency of a Swiss timepiece for a fraction of the cost of yesterday’s green screen presentations.

This is view62: You, everywhere. Perfect, everytime.

Want to know even more? Watch this video to see how view62 can help your sales.

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GBP Currency Financial Templatehttp://www.m62.net/powerpoint-templates/gbp-currency-financial-template/ http://www.m62.net/powerpoint-templates/gbp-currency-financial-template/#comments Mon, 18 Nov 2013 09:23:21 +0000 http://www.m62.net/?p=14826 Money Template_Small

This GBP Money Template contains banknotes and coins. It also has purple title bars, text areas and the background is white.

This template would be perfect for a Financial student or teacher or business studies. It would also be a great way to present your monthly figures!

This template is in widescreen template and is free to download.

Download the Money Template Here

Money Template_Large
All our PowerPoint templates are free. If you use one, please say thanks by sharing via Google+1, Twitter, or Facebook. Thank you!

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How do I make my audience remember my slides?http://www.m62.net/presentation-skills/presentation-tips/make-audience-remember-slides/ http://www.m62.net/presentation-skills/presentation-tips/make-audience-remember-slides/#comments Mon, 11 Nov 2013 10:00:55 +0000 http://www.m62.net/?p=14548 Audience Remember Slides

It’s one thing if your audience enjoy your presentation, but if they come away without remembering any of your key messages, it won’t be effective. Every presentation has objectives to meet, which generally require your audience to take some sort of action at the end of it. In a sales presentation, presenters are asking their audience members to make the decision to buy from them – based on the reasons you laid out in their presentations. If the audience can’t remember these reasons, the presenter has failed.

So how do you make your audience remember your key messages?

The good news is that there are certain techniques you can use to encourage your audience to remember your key points. We call these passive mnemonic process (PMP), and m62 uses a CRAVE acronym to remember the various techniques:

•             Chunking: Break the information down into logical, manageable chunks

•             Relevance: Make it interesting and useful for your audience – not just for you!

•             Association: Use stories and comparisons to link ideas together

•             Visualisation: Visualise your messages to enable dual encoding

•             Elaboration: Repeat and build upon key points to reinforce them

Using these techniques will ensure that your audience is paying attention to and absorbing your messages, and will make it far easier for your key points be remembered.

Most of these points come down to messaging and structure, and focus on the presentation as a whole. Visualisation focuses on recall at a slide level.  Rather than using text on your slides, use images, graphs and diagrams to demonstrate your points. This means that your audience will be able to absorb the information via dual encoding (both through the visual and aural senses), which can more than triple recall rates.

For more information on passive mnemonic techniques you can use in presentations, watch this video.

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Does it matter if we use different versions of PowerPoint as a team?http://www.m62.net/presentation-skills/presentation-tips/matter-use-different-versions-powerpoint-team/ http://www.m62.net/presentation-skills/presentation-tips/matter-use-different-versions-powerpoint-team/#comments Mon, 04 Nov 2013 09:40:41 +0000 http://www.m62.net/?p=14527 PowerPoint Versions

Some of your team use PowerPoint 2010, some have upgraded to 2013, some are still using 2007, and there is even one guy who’s never got round to replacing his ancient copy of PowerPoint 2003. You all need to use the same presentation and deliver it from our own laptops. Is this an issue?

Short answer: It depends.

In general, we would always recommend using the same version of PowerPoint wherever possible. Subtle differences can cause the strangest of problems. That said, in most cases, you should be OK to use a presentation developed in 2007 in later versions of PowerPoint without any problems. PowerPoint 2010 and later has certain features (for example, embedded videos), that will not work in 2007.

PowerPoint 2003 and earlier versions, however, have a completely different way of operating, and we’ve found no end of difficulties when trying to move between these and later versions. The best way to get around these issues is to download a compatibility pack but even that’s not foolproof. Editing PowerPoint files, rather than just viewing them in different versions, can be particularly troublesome.

PowerPoint 2013, the latest version of the software, throws another consideration into the mix as it defaults in widescreen 16:9 slides rather than the old 4:3 ratio. Moving content between different slide ratios is slow and time-consuming, so make sure you’re aware of this when you choose the ratio you’ll be working with.

In summary: Moving between different versions of PowerPoint is definitely possible, and in some cases it can be unproblematic. If you know that you will have to be moving the file between different versions of PowerPoint, you can ask your developer to keep to features that won’t cause difficulties where possible. However, there is usually some level of editing involved and it can be fiddly and time-consuming. So our ultimate advice would be: Wherever possible, stick to the same version of PowerPoint. It’s definitely the easiest option.

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Catering Templatehttp://www.m62.net/powerpoint-templates/catering-template-2/ http://www.m62.net/powerpoint-templates/catering-template-2/#comments Thu, 31 Oct 2013 14:11:23 +0000 http://www.m62.net/?p=14806 smallfoodtemplate

This Catering Templates houses a food based title page, a red title box for the presentation title and presenters name and a Strawberry title with red theming.

This template would be perfect for a catering business pitching for work, or even a college student giving a presentation.

This template is in 4:3 format.

Download the Catering Template here

food template Large (2)
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How much text should be in my presentation?http://www.m62.net/presentation-skills/presentation-tips/much-text-presentation/ http://www.m62.net/presentation-skills/presentation-tips/much-text-presentation/#comments Mon, 28 Oct 2013 10:39:47 +0000 http://www.m62.net/?p=14534 how much text

The short answer: As little as possible.

Text on slides doesn’t work. Bullet points don’t work. Audiences can’t read and listen at the same time, and so they read your slides and ignore you. Therefore, text should be kept to a minimum and you should instead use visuals.

When is it OK to use text?

In labels. Graph axes, for example, need labels in order to make any sense. You might need to label sections of diagrams. It might also make sense to label some images, such as those that are representing different types of focus groups.

In title bars. Slides need titles to provide context for the information delivered.

In quotes. When you’re using a quote or testimonial as proof, you need to have it on the screen word for word. This doesn’t, however, mean that you should read it out!

Names. It often makes sense to write the names of people, and brands and products/services when you can’t use a logo.

In your value proposition. Your five key benefits should be written down and repeated throughout your presentation, to reinforce your messages.

Otherwise, you should use images, graphs and diagrams to get your point across.

Don’t:

Worry about rules like ‘6 words per bullet points, 6 bullet points per slide’. This just focuses your attention on cutting down the length of your bullet points, and not on how you can effectively visualise your messages.

Make your text too small. Using too small a font makes the problem even worse, as if one thing will irritate your audience more than too much text, it’s too much text that’s too small to read.

Really, you should not think about your slides in terms of text. Replace text with visuals and engage your audiences rather than bore them. Your audience will thank you.

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How m62 Played 12 Video Presentations Simultaneouslyhttp://www.m62.net/presentation-skills/presentation-technology/how-m62-played-12-video-presentations-simultaneously/ http://www.m62.net/presentation-skills/presentation-technology/how-m62-played-12-video-presentations-simultaneously/#comments Wed, 23 Oct 2013 11:00:37 +0000 http://www.m62.net/?p=13802 QuestionmarkBack in February as part of our marketing strategy this year we decided to attend one of the flagship events for marketing and technology in Europe, The Technology for Marketing & Advertising held at Earls Court in London.

Our stand needed to be seen amongst a crowd and needed to attract attention displaying our PowerPoint content and our view62 and stream62 technology.  With the measurements for the stand we were given we decided upon using 12 screens each playing presentations simultaneously.  We would use 10 smaller screens and two big plasma screens.

The screens would display view62 videos showcasing some of m62’s services. In order to best demonstrate the view62 technology, we needed the videos played to be in high definition, and to loop for hours on end automatically.

The Content

For the event we wanted to display high definition videos displaying our presenter in front of the slides. The content would be made up of 6 different video presentations of three different topics, and two versions of each. They were marketing, sales and training and we had a view62 and stream62 version of each.

View62 is different from services such as Brainshark, YouTube and green screen because the presenter can interact with their slides. They interact as they can see them on screen and don’t have to second guess where they will be like using green screen technology.

To showcase our products and services in the best possible way we used our in house studio from start to finish to create both the presentations and videos. The in-house presentation studio (view62) was used to create effective, impressive and engaging slides and our SightDeck technology was used to record the videos to create the high definition video content.

Within just under 2 hours we had recorded all of the videos ready to be imported onto the devices we would use to play them on the screens.  We produced the videos so quickly due to the fact that the SightDeck requires no post-production editing, unlike greenscreen or similar technology – making the process a lot quicker and cheaper.

The Technology

After we knew what we needed to play and the amount that needed to play our first thoughts were to simply use several laptops – 10 in total and some splitters. However using laptops had several downsides. The main one was cost – laptops can be pricey, especially for a one-use purpose. Also, as they would have to be running a constant video all day, and could have overheated if in a small enclosed space behind the stand.

We were considering these problems when we came across Raspberry Pis. These very small credit card-sized computers would happily run high definition video and along with a variety of other benefits including their low power consumption they were a lot cheaper.

The Raspberry pi’s cost just less than 30 pounds for the ‘B’ model, which included 512 mb of ram and the ability to connect it to the internet. We decided to test a raspberry pi to see if it would display HD video in a loop for several hours. To do this we bought the ‘B’ model with a memory card (which houses the operating system and the data) and a power supply, this starter pack from CPC in total was just under £50 including postage and vat.

Testing a raspberry pi was fairly easy and it just needed to be plugged into a monitor, keyboard and power, then it was ready. The operating systems already came preloaded on the memory card and using this I managed to play an mp3 using a command prompt styled application called ‘Terminal’ after some more tinkering I managed to play a video. However it lagged a lot and would not loop, back to the drawing board I went and discovered a different operating system called ‘Raspbmc’.

Raspbmc was completely different to the Linux based system that was preloaded onto the Raspberry Pi. It was based upon the Xbox media centre and allowed us to play videos, music and even a picture library! To install it I completely erased the original operating system to make room for the Raspbmc system. It was really easy to install -I just downloaded the installer from their website and it did most of the work for me!

Raspbmc was much easier to use as layout and was a lot more user friendly and didn’t need to use complicated programmes. After importing a couple of HD test videos over a network we managed to get them to play. To control the raspberry pi we had to use a usb keyboard, after some testing we managed to get it to do this by using the Raspbmc’s built in ‘repeat’ button, changing this to ‘all’ allowed us to do this.

The raspberry pi’s also allowed us to play sound from the videos through a normal headphone jack. This was a great feature and we connected each pi to a set of headphones. Whilst at the office the volume produced by the pi’s was plenty loud enough, however at the noisy trade fair it wasn’t. We had to buy some headphone amplifiers from maplin to make the volume louder. The amplifiers were small square boxes that ran off battery power or usb charge – this allowed a lot louder volume to be produced and could be heard clearly.

The Hardware

We needed 10 smaller monitors to display the content on in a HD format, they would need to be relatively low power and be light enough for us to mount onto the stand walls. We decided to go for some low powered ViewSonic monitors which were 18.5” and full were full HD, they were great at displaying the content. We also needed two bigger tvs to be the main attraction for each side of the stand – we used two Panasonic 50 inch tv’s.

The Raspberry Pis could now be plugged straight into the monitors; however since the smaller ViewSonic monitors did not have a HDMI port we bought a DVI to HDMI converter cable. With the content in video format it was simple to upload to the Raspberry pi’s and then we could create a playlist within the XMBC software, this playlist could then be played on an endless loop. This endless loop on the Raspberry Pis would be connected to their respective monitors.

The Good Points

The Raspberry pi’s were a really versatile tool to use and not only were they small, low powered, quick to start up and simple but a lot cheaper too. All these reasons meant they were a much better alternative method than using laptops or computers. They allowed us to play HD content constantly all day on the HD screens.

The Bad Points

The bad points were that the videos had to be transferred over a wired network connection. Our normal office network worked great. You had to plug in one network cable to the pi and one to a computer; you then use a file transfer programme to move the files.  However if you have a firewall you may find it difficult to transfer over a network. The bad points of this meant that we had to put the videos onto the raspberry pi’s whilst still in the office, which meant that once we were in London at the event we couldn’t load any additional videos onto the raspberry pi’s.

The pi’s so quite was a bad point, as it meant have to fork out extra money for headphone amplifiers. However the cost was still very low compared to purchasing laptops and th overall cost of all the technology was around £100 per unit to play videos.

Another issue we encountered was a hardware problem with one of the Raspberry Pis once it was at the event – it wouldn’t switch on. However thankfully we had brought a spare laptop to use just in case, so we plugged it in as its replacement and played the videos with no problem.

The Result

The result was 12 video presentations running simultaneously at our stand. They were effective, engaging and impressive – which is what we set out to create.  We’ve received great feedback so far after the event and generated a lot of leads so overall a great success!

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Halloween Templatehttp://www.m62.net/powerpoint-templates/halloween-template/ http://www.m62.net/powerpoint-templates/halloween-template/#comments Tue, 22 Oct 2013 11:00:02 +0000 http://www.m62.net/?p=14754 halloween 4Happy Halloween! With Halloween just around the corner, m62 have produced a haunting Halloween template just for you. The card contains spooky houses and trees, and a spider dangling from the corner. The template includes an animated text box for your personalisation.

Download the Halloween PowerPoint Template for free and use it for you next presentation.

Download m62 Halloween Template

You can also download a Halloween Card from last year here.

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World Templatehttp://www.m62.net/powerpoint-templates/world-template/ http://www.m62.net/powerpoint-templates/world-template/#comments Thu, 17 Oct 2013 13:40:35 +0000 http://www.m62.net/?p=14744 small geography templateThis world template features a blue background (with a world map watermark), a dark blue title bar and a world globe.

This template would be perfect for a geography lesson or even a corporate presentation.

This template is in widescreen format.

Download the World Template

large geography template

 

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Viral Presentationshttp://www.m62.net/presentation-skills/presentation-tips/viral-presentations/ http://www.m62.net/presentation-skills/presentation-tips/viral-presentations/#comments Tue, 15 Oct 2013 10:35:19 +0000 http://www.m62.net/?p=14544 Viral Presentations

There are many reasons for you to record your presentation as a video. You might want people to be able to watch it over and over again. You might want it to be easily accessible by people who can’t attend your presentation live. Or you might want to put it online and hope that it gets as much exposure as possible – you might want it to go viral.

Of course, getting something to go viral isn’t as simple as saying ‘let’s make a viral presentation’, producing it as a video, and sticking it on YouTube. Making anything go viral is often more a stroke of luck than anything else, and while you can follow certain tips to give your content the best possible chance, once it’s made and you’ve done the initial launch, it really can be just a case of sitting back and crossing your fingers.

As for the tips – the same rule applies for most presentations. Predominantly, that rule is relevancy.

  1. Why are you making this presentation? If you don’t have a clear idea what you want to achieve from giving this presentation worldwide exposure, then you’re missing the point. The point can simply be, ‘to get us better known’ – that’s fine. Just make sure that’s what the point is!
  2. What do you want people to do? And what do you want your viewers to do after they’ve viewed your content? Do you want them to sign a petition? Purchase your product? Have a call to action, even if it’s just a link back to your website.
  3. Think about your platform. What are you putting it on? Is it easily shareable?
  4. How are you advertising it? By definition, content goes viral by word of mouth, but how are you going to let those first few people know about it?

What makes a presentation go viral?

Those for good causes are often the ones to go viral, as simply by watching and sharing the video you could be on your way to creating a viral presentation. (Have a good cause you want to promote? Apply for love62.)

  • It’s got to be in a good format. Make it easy and engaging to watch.
  • By definition, people have to share your content. Why will they want to share it?
  • Have a hook, an interest. Make it something that people will want to watch – and want their friends to watch.
  • Length. Don’t make it too long. 2-3 minutes is a great length – people have short attention spans, particularly online!
  • Strong emotion. If you don’t inspire this, you’re not going viral. This can be funny, sad, inspirational – whatever the reason.

Ultimately, it’s not an exact science – a lot of it is done on luck. But before you begin, really think about why you want your presentation to go viral. What do you want to achieve?

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Dentist Templatehttp://www.m62.net/powerpoint-templates/dentist-template/ http://www.m62.net/powerpoint-templates/dentist-template/#comments Thu, 10 Oct 2013 10:49:11 +0000 http://www.m62.net/?p=14723 tooth smallThis Dentistry Template features a Tooth outline, blue title bars and a light blue background.

This template would be perfect for a dentist pitching to investors or even a medical student delivering a presentation.

This template is in 4:3 format.

Download the Dentist Template here

tooth
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]]> http://www.m62.net/powerpoint-templates/dentist-template/feed/ 0 Birthday Templatehttp://www.m62.net/powerpoint-templates/birthday-template/ http://www.m62.net/powerpoint-templates/birthday-template/#comments Wed, 02 Oct 2013 10:37:13 +0000 http://www.m62.net/?p=14700 birthday template small 1This Birthday Template features a confetti border and animated candles at the bottom. It has a neutral coloured background and blue title bars.

Get excited for an upcoming Celebration with our Birthday Template, or use it to invite your friends the special occasion.

This template is in widescreen format.

Download the Birthday Template

birthday template large 1

 

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